Everything Your Guard
Needs in One App

Score Analysis That Actually Helps

This is the heart of GuardBox. Enter your caption scores after a competition or practice and the app shows you where to focus. No spreadsheets, no guesswork. Just a clear picture of how your program is trending across all four captions.

• ✓Score entry for Equipment, Movement, Design Analysis, and General Effect
• ✓Visual trend charts showing your trajectory show-to-show
• ✓Focus cards that identify your weakest caption and suggest what to work on
• ✓Named sessions tied to competitions, practices, or tape reviews
• ✓Cloud sync across all your devices

Recap Scanner: Know Exactly Where You Stand

Walk off the floor, scan the recap sheet, and know within seconds how you did against every team in the room. The Recap Scanner turns raw numbers into competitive intelligence you can act on before your next rehearsal.

• ✓Scan — Capture a sheet and see instant insights with radar charts showing you vs. class average
• ✓Compare — Caption-by-caption "You vs. Them" bars for every competitor, filterable by rank proximity
• ✓History — Save recaps, track season progress with trend lines, export to CSV
• ✓Automated takeaways for each matchup so you know what to tell your staff
• ✓4,500+ teams analyzed across 6 organizations with near-perfect accuracy

Coach's Studio: See It, Draw It, Talk Through It

Import a performance video, scrub to any frame, and draw directly on the screen. Arrows to show spacing. Circles to highlight a performer. Text to annotate timing cues. Then hit record and narrate a full voice walkthrough over your annotations. Share the finished video with your staff or send it straight to your performers.

• ✓Frame-by-frame video scrubbing with thumbnail gallery
• ✓Drawing tools: arrows, circles, freehand, text annotations
• ✓Voice-over recording: narrate while you draw, exported as a single video file
• ✓Export annotated frames as PNG or full walkthrough as video
• ✓Save and load coaching sessions
• ✓Works on iOS and web. Supports videos up to 500MB.

Staff Groups: Your Entire Program in One Place

Stop juggling spreadsheets, group chats, and shared drives. Staff Groups is a private workspace built for your coaching staff. Create a group, invite your fellow instructors, and everyone sees the same scores, profiles, files, and notes in real time. When you need something from your performers, just send them a link.

• ✓Score your team profile and track every performer individually across all four captions. All visible to your staff.
• ✓Generate a read-only scorecard link to share outside the group. Parents, boosters, or performers can view scores without logging in.
• ✓Create video assignments with due dates and send a submission link to your performers. They upload from any device. You track it all from your dashboard.
• ✓Send a self-score request link so performers can submit their own assessment. Results feed right back into your staff dashboard.
• ✓Real-time sync across your entire staff. Every score update, note, and file upload shows up for all members within seconds.
• ✓Upload files, share schedules from the calendar, and post staff notes. Everything in one searchable place.

Here's the best part: when a Professional subscriber creates a group, every staff member gets Lite-tier access automatically. Nobody on your staff needs their own subscription to collaborate.

How the Scorecard Link Works

The link is read-only. No one can edit your scores through it. But anyone with the URL can see your team name, class, current scores, and last-updated time.

Your Personal Judging Coach

The Guidance system is a full learning platform built right into GuardBox. Get coaching grounded in WGI judging criteria and tailored to your competitive class. Study with flash cards, build vocabulary, and track your progress over time.

Auditions: Signup, Score, and Communicate

The full audition workflow lives in GuardBox. Generate a public signup page with a QR code that candidates scan on their phone. Score them with a weighted rubric that auto-ranks into gold, silver, and bronze tiers. Then post real-time updates, reminders, and media through the Audition Hub so candidates stay informed without you sending dozens of texts.

• ✓Public Signup Page — Share a link or QR code. Candidates fill out their info from any device. No app download required.
• ✓Weighted Rubric Scoring — Customize category weights from 0.5x to 2x. Technique, performance, musicality, and more.
• ✓Tier Rankings — Visual gold, silver, and bronze tiers based on aggregate scores. Section placement recommendations included.
• ✓Audition Hub — Post updates, reminders, photos, and links in a real-time feed. Category badges, pinned posts, and countdown timer.
• ✓Bulk Import — Add students in bulk. Save and switch between audition sessions.

Budget Tracker & Inventory Center

Running a guard program means managing money and gear on top of everything else. GuardBox gives you dedicated tools so you're not juggling spreadsheets and group chats to figure out what you've spent or where your equipment is.

• ✓Budget Tracker — guard-specific expense categories, income tracking, funding source tagging (Member Fees vs Operational), per-member cost breakdowns
• ✓Multi-season support — archive past seasons and start fresh without losing history
• ✓Inventory Center — multiple inventories per user, team profile linking, condition monitoring, cost tracking per item
• ✓Category filters — flags, rifles, sabres, props, dance equipment, uniforms, and custom categories
• ✓CSV export — download budgets and inventories as spreadsheets for boosters, admins, or board meetings
• ✓Staff Group integration — The Guard Room lets performers self-checkout equipment with real-time availability

A Complete Business Suite for Guard Professionals

If you choreograph, design, or consult for multiple programs, you know the business side is just as demanding as the creative side. GuardBox Professional gives you a full suite of tools built specifically for the working guard professional so you can stop cobbling together spreadsheets, Google Docs, and notes apps to run your career.

• ✓Professional Hub — your home base. Revenue charts, outstanding invoices, upcoming events, and quick actions all in one dashboard
• ✓Season Client Dashboard — manage every program you work with. Active/Pending/Complete status badges, season timelines, travel log with IRS mileage calculation
• ✓Invoice Generator — auto-incrementing invoice numbers, client auto-fill, Draft→Sent→Paid workflow. Paid invoices automatically feed your revenue chart
• ✓Contract Library — 6 guard-specific templates with toggleable clauses you can include or exclude. Track Draft/Sent/Signed status for every contract
• ✓Show Design Tracker — section-by-section progress board from Not Started through Written, Taught, and Clean. Integrated concept tab for theme, music, equipment, costumes, and props
• ✓Event Planner — 5 tabs covering events, schedules, logistics, scouting, and calendar. Packing checklists, venue profiles, scouting cards, and debrief notes
• ✓Critique Organizer — sort and filter judge feedback by caption, track action items with status toggles, compare trends across the season
• ✓Consultation Templates — interactive skill ladders, auto-recommendations, and exportable summaries for program assessments
• ✓Scoring Philosophy — full caption and sub-caption reference with the box system, risk categories, and cross-content search